ESF - Procedures

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Applications will be received beginning April 1, 2019, and every year following on the 1st of January, April, and October, and will initially be routed to a sub-committee of 3 ESF Board members who will review each request and determine its suitability for ESF funds. The sub-committee will be the contact point between the board and the applicant. The request will be acted upon at the next ESF Board meeting, provided it has been received no later than the date specified here.

Those requesting a grant must complete the application form and return it with all requested information to . Applications must be submitted by email. In addition, the board may request the applicant present the request in person at a board meeting, and a physical inspection of the grant site by board members may be required.

Recipients of grants must report progress to the board at regular intervals, to be determined on a case-by-case basis. Renewals or multi-year payments will not be made unless the reports are made. 

The ESF Board reserves the right to inspect the projects it funds, or to require follow-up information from the recipient, to be sure the funds have been used as specified.

These policies and procedures will be reviewed at least annually at the Spring Board Meeting and may be amended by a 2/3 majority vote of the Board.  

*These are anticipated to include a business plan, statement of need, financial statement, photos, any other documentation supporting the need for the grant.  These will be detailed on the application.