SRA and Coordinator: Information and Resources

The Safeguarding Records Administrator (SRA) is the organization’s primary user of the online Safeguarding Record System (SRS) that tracks the Safeguarding certification of adults. Trained by the Safeguarding Office, the SRA is responsible for entering individuals into the system and shepherding them through the certification application and screening process, including the interpretation of Background Checks. The Safeguarding Coordinator (SC) communicates Safeguarding requirements throughout the organization, reviews policy compliance, and monitors that the organization has sufficient SRAs and Trainers to support Safeguarding certification. See Forming a Safeguarding Team for a fuller description of the duties of the SRA and SC. Often, the duties of the SC are performed by the SRA of an organization, which is why the two roles are combined on this page.

Below are links to the information and resources that you to serve as an SRA and/or SC. If you have technical questions about SRS or policy questions, please contact a member of the EDOT Wellness and Care Team in the Safeguarding Office.

Information and Resources

Policies and Help Sheets

Overview of Safeguarding, Screening, and Training

Help Sheet: Safeguarding Training by Position

SGC Policies

SGP Policies

For reporting abuse of children, or exploitation of the elderly, or people with disabilities contact: Texas Department of Family and Protective Services, 800.252.5400

Safeguarding Records System (SRS)

Coming Soon! Please contact the Safeguarding office for support.

Screening Process and Forms

Background Checks – Help Sheet
Credit Check and Driving Record Request Form
Summary of Consumer Rights (for background and credit checks)
Interview and Reference Questions
Youth Helper Interview, References, Sample Forms

Annual Reports, Training Only Agreements, and Other Forms

Annual Status Reports

Reporting will begin again in 2024

Independent screening agreements (formally training only agreements)

Schools – Independent Screening Agreement (due July 15)
Organizations and Vendors – Independent Screening Agreement

Safeguarding Team Administrative Forms

Safeguarding Team Appointment (form for signature of head of organization)

Sample Letters

Independent Tutors on Premises
Photo Release

Safeguarding Office Support 

EDOT Wellness and Care Team

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